Annual General Meeting Notice

Pursuant to Section 11.04 of the General By-law of the Ontario Association of Police Services Boards, this is a formal notice of the 2022 Annual General Meeting of the Association’s membership.  The 2021 Annual General Meeting will be held virtually on Friday, May 27, 2022 commencing at 11:30 a.m. or shortly thereafter for the purpose of:

  1. Confirming the Minutes of the 2021 Annual Meeting held on Friday, May 27th, 2021
  2. Receiving the Financial Statements and Auditor’s Report for the 2021 Fiscal Year.
  3. Appointment of an Auditor for the 2022 Fiscal Year.
  4. Ratification of the Board of Directors for the term 2022 – 2023 as submitted by the Zones
  5. Consideration of proposed Resolutions
  6. Eligible resolutions must originate from member boards only (not municipalities/towns) 

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Call for Nominations

Nominations – 2022 – 2023 OAPSB Board of Director Nominations

It’s the time of year for OAPSB Board of Director Nominations.

According to the existing bylaw, all of the 15 OAPSB Director positions are for 1-year terms from AGM to AGM.  (May 2022 – May 2023)

All are approved by the full membership at the AGM, in consideration of nominations by the following electoral groups:

  • Zones 1,1A, 2,3,4,5,6 (one each for a total of 7)
  • Big 12 (4 spots)
  • Toronto (1 spot)
  • 3 spots for Section 10 regions: north (zones 1 & 1A), southeast (zones 2,3), southwest (4,5,6). Nominated at AGM. 

Please forward your nomination(s) by April 1, 2022 (or sooner if available).

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Call for Resolutions

Please forward any Proposed Resolutions, in WORD format to oapsb@oapsb.cano later than the cut-off date of April 1, 2022.

How do I Propose a Resolution? 

1. A member board or zone (or the OAPSB Board of Directors) may propose a resolution electronically in WORD format, complete with any relevant background information, to the OAPSB office by the posted deadline (if any) for an AGM. 

2. OAPSB staff collate all proposed resolutions, and provide them to every AGM delegate prior to the AGM. 

3. When called upon during the AGM, the originator introduces the proposed resolution. Following discussion, voting delegates are called upon to vote for or against the proposed resolution. 

4. The OAPSB Board of Directors acts upon all resolutions that are carried at the AGM. 

How do I Prepare a Proposed Resolution? 

A good resolution addresses three questions: 

A. What is the problem? 

B. What is causing the problem? 

C. What is the best way to solve the problem? 

All resolutions contain a preamble and an operative clause. The preamble describes the issue, and the operative clause outlines the action being requested. 

The Preamble 

The preamble starts with a recital, “WHEREAS” clause. Each clause is a separate but concise paragraph describing the problem and/or reason corrective action is being requested. Ideally the preamble does not contain more than four “WHEREAS” clauses. 

The Operative Clause 

The operative clause begins with the words “THEREFORE BE IT RESOLVED”. This clause should be as short as possible, clearly describe the corrective action being requested to solve the problem identified in the preamble, and identify the agency that is being asked to implement the proposed solution. 

The clearer the solution is stated in the operative clause, and the better that the preamble describes the problem that needs fixing, the more likely that the resolution will be understood and acted upon in a meaningful way. 

Identification The proposed resolution also needs: 

  • a title that describes the topic and/or the proposed solution 
  • the name of the member board or zone that is proposing the resolution 

This allows the AGM Chair to call identify the proposed resolution to the members present, and to request the proposing board/zone to introduce the proposal to those members. 

Some Keys to Successful Resolutions: 

  • The language of the resolution should be simple, action-oriented and easily understood 
  • Each resolution should address only one specific subject 
  • Resolutions should be accompanied by supporting facts/evidence 
  • Resolutions should be properly titled 
  • Resolutions should deal with issues relevant to police service boards 

Please forward any Proposed Resolutions, in WORD format to oapsb@oapsb.ca no later than the cut-off date of April 1, 2022.  

Forward Resolutions